Exams involve almost everyone in the school: students, teachers, coordinators, the office and parents. A clear checklist keeps everything on track.
4–6 weeks before exams
- Finalise exam dates and avoid clashes with holidays and events
- Prepare the date sheet for each class
- Confirm the syllabus for each subject and share it with students and parents
- Assign question paper setters and deadlines
3 weeks before
- Share the date sheet and syllabus with parents through the app
- Review submitted question papers for difficulty, syllabus coverage and errors
- Plan special arrangements for students who need them, such as extra time or a reader, according to your policy
- Confirm the number of answer sheets and stationery needed
2 weeks before
- Finalise and securely store printed question papers
- Prepare seating plans and roll number lists for each room
- Prepare the invigilation duty chart
- Brief invigilators on rules, timings and procedures for malpractice
Exam week
- Display seating plans at the entrance
- Distribute question papers in sealed packets just before each exam
- Take attendance in each exam room
- Collect and count answer sheets after each paper
- Hand over answer sheets to evaluators with a record
After exams
- Set a deadline for evaluation and marks entry
- Teachers enter marks directly into the school system
- Coordinators verify marks for completeness and accuracy
- Lock marks after verification
Results
- Generate report cards
- Review them before release, especially remarks and grades
- Publish results to parents through the app or portal
- Print report cards if your school distributes physical copies
Parent-teacher meeting
- Schedule the PTM soon after results, while they are fresh
- Share the PTM time slots with parents in advance
- Prepare class teachers with a summary of each student's performance and attendance
After the cycle
- Hold a short review meeting: what went well, what caused delays
- Update the checklist for the next exam
Summary
Exams go smoothly when tasks are assigned early, deadlines are clear and data flows from marks entry to report cards without retyping.
If you would like to run this from one simple dashboard, book a live demo of Class Command. Most schools are set up within 48 hours.